A3 Cabinet Meeting Minutes
Sunday Set 23rd 2012 Cabinet meeting – 1:00 pm -   Storrington Lions Club

Cabinet Members Attendance 

District Governor Mary Ann Smith	x	Cabinet Treasurer Bill Lewis	x	Zone Chair 10 S  Ken Burgess	x	
1st Vice DG Albert Munneke	x	Region Chair 10 Al Grundy	x	Zone Chair 11 E  Jack Hamilton                     	x	
2nd Vice DG Linda Duffie 	x	Region Chair 11 Dawn Hansen	x	Zone Chair 11 W Diana Lloyd	x	
IPDG Earl Oliver	x	Region Chair 43 Harm Zylstra	x	Zone Chair 43 E  Fred Keating	x	
Cabinet Secretary Allan McPhail	x	Zone Chair 10 N Steve Scally	x	Zone Chair 43 W  Don May	x	
		Zone Chair 10 C  Susan Taylor	x	Zone Chair 43 S Janet Marissen		

Opening & Remembrance

O Canada	DG Mary Ann Smith			
Invocation	1st Vice DG Albert Munneke 			
Words of Welcome	Storrington President			
Call to Order & Introductions	DG Mary Ann Smith			
Bereavement Report and Moment of Silence for Lions who have passed on	PDG Eric Holmden	attached		

Administrative Business  
Approval of Agenda and Additions to the Agenda	DG Mary Ann Smith		Moved: ZC Susan Taylor
Seconded: 2nd Vice Linda Duffie
That the Agenda for Sept 23rd. 2012 A3 Cabinet Meeting be approved as circulated. CARRIED	
Secretary Report and Correspondence
•	Approval of The June 10th Cabinet Minutes
•	Correspondence	

CS Allan McPhail	

No Correspondence Rec.	Moved: ZC Steve Scally
Seconded: ZC Diana Lloyd
That Minutes of June 10th A3 Cabinet Meeting be approved as circulated. CARRIED	
Treasurer’s Report	CT Bill Lewis
	paper copy only	Moved: ZC Diana Lloyd
Seconded: ZC Don May
That the Treasurer’s Reports be accepted as presented.      CARRIED	

Business Arising

Business Arising from the Minutes

1.	Annual review of Campus Club District Dues (as per Nov 20th 2011 motion of annual review)

2.	Mileage for the IPDG’s to attend A3 Cabinet meetings 

3.	District A3 Dues increase

	DG Mary Ann Smith	

	
Moved: ZC Dawn Hansen
Second: RC Al Grundy
A3 District dues for the Campus Clubs in 2012-13 to be absorbed by the District. CARRIED

Moved: RC AL Grundy
Second: ZC Steve Scally
That the issue of payment for IPDG mileage to attend Cabinet meetings to be given to the A-3 Constitution & By-Laws Committee for a report on how the “A3 Rules of Audit” can reflect mileage. Timeline, November meeting. CARRIED

Moved: ZC Steve Scally
Second: RC Harm Zylstra
That the Cabinet recommends to the 41st A3 Convention in April 2013, dues increase to $10.00 from the present level of $8.50 per member at the A3 District level.  CARRIED	

Cabinet & Committee Reports

District Governor Report	
District Governor Report

•	Honorary
•	Research and Long Range Panning
•	Constitution & By-Laws
•	Convention
	DG Mary Ann Smith

PDG Gord Taylor
CT Bill Lewis
PDG Bill Maguire
PDG Dave Hansen	attached

Verbal
no report
no report
attached ( see new business)

Moved: DG Mary Ann Smith
Seconded: ZC Diana Lloyd 
That District Governor s Report and the Administrative Committee Reports be received as presented. CARRIED               
	
1st Vice District Governor	
1st Vice District Governor’s Report

Committees:
•	G.M.T. Global Membership Team & Campus Club
•	G.L.T.  Global Leadership 
•	Family and Women’s Membership &Development
•	Eyeglass Recycling 
•	Vision Screening
	1st VDG Albert Munneke

CT Bill Lewis

IPDG Gord Taylor

PZC Elaine May
PZC Rodney Lloyd
Lion Susan Taylor	
attached

no report

attached

attached
attached (see new business)
attached	

Moved: 1st Vice DG Albert Munneke
Seconded:  RC Harm Zylstra
That the 1st VDG Report and the Committee Reports under the jurisdiction of the 1st Vice District Governor be received as presented.     
CARRIED                                                                                 	
2nd Vice District Governor	
2nd Vice District Governor’s Report

Committees Opportunities for Youth & Youth Services
•	Effective Speaking
•	Peace Posters
•	Leos
•	Lions Quest
•	Youth Exchange	2nd VDG Linda Duffie

PCC Graham Lewis
Lion Elaine Laliberte
PDG Vic Smith
Lion Marilyn Maloney
1st Vice DG Albert Munneke	attached

attached (received late)
attached
attached

no report

attached	

Moved: 2nd Vice DG Linda Duffie
Seconded:  ZC Steve Scally
That the 2nd VDG Report and the Committee Reports under the jurisdiction of the 2nd Vice District Governor be received as presented.                                       
CARRIED                      	

Region and Zone 10 Chairs	

Region 10
•	Zone 10 C
•	Zone 10 N 
•	Zone 10 S

	
RC Al Grundy 
ZC 10C Susan Taylor 
ZC 10N Steve Scally
ZC 10S Ken Burgess 	 
attached
attached
attached
attached
	
Moved:  RC Al Gundy
Seconded: ZC Fred Keating
That the Region Chair for Region 10 Report, Zone 10N, Zone 10C and Zone 10S Chair Reports be received as presented. CARRIED
                                                          	
Committees
•	Lioness Liaison
•	No Child Without
•	Fun & Fellowship
•	LCIF
•	International Relations
•	Hearing Services	
Lioness Carol Oliver
PZC Glenn Lougheed
PZC Diana Lloyd
PCC Harry Marissen
PID Terry Graham
PZC Ray Ostapovich	
attached
no report

attached
Verbal
attached	Moved: RC Al Grundy
Seconded: ZC Susan Taylor 
That the Committee Reports presented under Region 10 be received as presented.                 
CARRIED                                                       	
Region and Zone 11 Chairs	

Region 11
•	Zone 11 E 
•	Zone 11 W
	
RC Dawn Hansen
ZC 11E Jack Hamilton
ZC 11W Diana Lloyd
	
attached
attached
attached	
Moved: RC Dawn Hansen
Seconded: RC Harm  Zylstra
That the Region Chair for Region 11 Report, 
Zone 11W and Zone 11E Chair Reports be received as presented. CARRIED
                                                                                                                                                     	
Committees
•	Diabetes Awareness
•	Gift of Life
•	Camp Dorset
•	Environment & Environmental Photography Contest 
•	Visitation Contest

	
Lion Evelyn Fisher
Lion Joan Benoit
Lioness Carol Oliver
Lion Mary Jane Goodchild
PZC Muriel Stewart	
attached
attached
attached

no report
no report
	
Moved: RC Dawn Hansen
Seconded:  RC Al Grundy
That Committee Reports presented under Region 11 be received as presented.              
CARRIED                    

Region and Zone 43 Chairs	

Region 43
•	Zone 43 E
•	Zone 43 W
•	Zone 43 S
	
RC Harm Zylstra
ZC 43E Fred Keating
ZC 43 W Don May
ZC 43S Janet Marissen	
attached
attached
attached

attached	
Moved: RC Harm Zylstra
Seconded: ZC Steve Taylor 
That the Region Chair for Region 43 Report, Zone 43N and Zone 43S Reports be received as presented.     CARRIED                                                                                                                                                                           	

Committees
•	Promotion & Lions Information
•	Webmaster
•	Historian
•	Leader Dogs
•	Lions Foundation of Canada, Dog Guides	

PID Gil Constantini
PRC George Rickard
PDG Frank Stewart
PRC Larry Martin

RC Ray Christopher	

no report
no report
no report
attached

attached	

Moved: RC Harm Zylstra
Seconded: ZC Diana Lloyd 
That Committee Reports presented under Region 43 be received as presented.               
CARRIED                                                       	
Other Ad Hoc Committees or Standing Committee Chair Comments				

New Business 

New Business
•	Youth Exchange

•	Approval of Honorariums 

•	CNIB / District Challenge – Low Vision Services

•	Cabinet’s Convention Committee request of Treasurer 

•	Eyeglass Recycling - $150 Donation

			Moved: ZC Steve Scally
Seconded: RC Dawn Hansen
That District A3 takes this year to reorganize the Youth Exchange Program as follows:
•	The 1st Vice District Governor notify clubs of the issues
•	Cabinet member will look for a new committee chair
•	This will be updated / reviewed at next Cabinet meeting
CARRIED

Moved: 1st Vice GD Linda Duffie
Seconded: RC Dawn Hansen
That District A3 pays the Cabinet Secretary & Cabinet Treasurer Honorariums of $250 each.
CARRIED
Moved: RC Steve Scally
Seconded: ZC Don May
That District A3 supports the CNIB Low Vision Services Challenge. CARRIED

Moved: 1st Vice DG Albert Munneke
Seconded: RC Dawn Hansen	
Cabinet’s Convention Committee requests the Treasurer release last year’s surplus of $2250. 
CARRIED

Moved: ZC Susan Taylor
Seconded: ZC Steve Scally
That donation of $150 received by the Eyeglass Recycling Chair will be direct to the Cabinet’s CNIB Low Vision Services Challenge. CARRIED	

Closing Remarks & Announcements	DG Mary Ann Smith		
	
Adjournment	DG Mary Ann Smith		Moved by: 1st Vice DG Linda Duffie
That the Cabinet Meeting be adjourned.
CARRIED	

______________________________________                                                           __________________________________
District Governor Mary Ann Smith							    Cabinet Secretary Allan McPhail